As part of the Ghana Tertiary Education Commission’s (GTEC) initiative to transition nationwide from manual accreditation process to a fully digital platform, GTEC in collaboration with the Quality Assurance and Planning Office (QAPO) of the Kwame Nkrumah University of Science and Technology (KNUST), has organized a training workshop for heads of departments at KNUST.
The workshop on the Accreditation Management Information System (AMIS) aims at streamlining institutional operations and improving efficiency across tertiary institutions in Ghana. The exercise is expected to equip Heads of Departments with the skills required to use the AMIS platform effectively, enabling faster accreditation processes and seamless engagement with the new system, according to the Dean of QAPO, Professor Daniel Agyei Boateng.
Professor Daniel Agyei Boateng explained that the traditional accreditation model requires departments to develop their programmes and obtain internal approvals before submitting documentation to the Academic Board and then to QAPO for onward accreditation by GTEC.
He added that “QAPO has been sending hard copies of over 50 kilograms of documents every two weeks or monthly to Accra. It costs money to print, and they need about three to four copies of each programme accreditation,” he said.
According to him, migration to AMIS will eliminate several logistical challenges. “They take monthly trips to Accra and the risks of carrying documents will be avoided. Payments are made to show evidence,” he said, noting that the new system will allow programme accreditation processes to be completed entirely online.
In his submission, the Vice Dean of QAPO, Professor Ebenezer Titus Kwofie, noted that QAPO is the office mandated to coordinate all programme accreditation activities at KNUST, adding that the University currently runs about 650 academic programmes.
AMIS is a full digital accreditation submission platform, which operates twenty-four hours with remote access for institutions. It has the advantage of ensuring faster feedback and easier communication, improved transparency and accountability, thereby reducing administrative burden and paperwork. AMIS further enhances efficiency, standardization and data-driven quality assurance across tertiary institutions.
Participants were taken through online application portal, document processing, file organisation, system access and programme uploads.